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The first major milestone of the Scottish Local Government Microsoft Teams Guest Access Working Group has been met with the publication of a Memorandum of Understanding (MOU).


At the beginning of June 2020, the Digital Office for Scottish Local Government announced the creation of a Microsoft Teams Guest Access Working Group, to collectively define an MOU across Scottish Local Authorities, that would enable safe and secure collaboration across all councils.


The Working Group was made up of 13 participant councils. Together they compiled a list of simple technical controls and policies to ensure guest access between councils can be achieved in a cost effective and secure manner.


Collaboration is already occurring and often the data sharing happens using non-risk assessed communication channels. Whilst a minimal risk of data loss continues to be an issue with Microsoft Teams guest access, the controls and policies outlined within this MOU ensure that sharing is done in a measured and auditable way with as low a risk as reasonably practical.


Representatives from each of the 32 Local Authorities in Scotland are being asked to review the MOU and sign if their organisation can meet the requirements within the document. 

If the guest access MOU proves to be popular, there are a number of strands of future work that have been requested. We would like to open up guest access to the wider Scottish Public Sector as well as looking at guest access into other Microsoft applications such as Outlook and Sharepoint. The appetite for this future work and the current guest list initiative will be measured over a 6-month period.